6 Best AI Meeting Notetakers (2025) | Expert Reviewed

AI meeting assistant tools can provide a major productivity boost during meetings by transcribing, captioning, and summarizing discussions, identifying speakers, and tracking action items, allowing you to focus on the discussion.
I evaluated the best AI meeting notetaker tools to see how they compare on features, pricing, pros and cons, and use cases to help you determine the best virtual assistant for your business. 
Here are my picks for the best AI meeting notetaker assistants of 2025:

Fireflies.ai: Best for advanced features
Avoma: Best for conversation analysis and insights
tl;dv: Best for UX and product teams
Fathom: Best free AI meeting assistant
OtterPilot: Best for interacting with meeting content
Sembly: Best for comprehensive meeting summaries




Best AI meeting notetaker comparison
AI meeting assistant notetakers use generative AI combined with natural language processing (NLP) to transcribe, summarize, and analyze online meetings. The table below shows how the six leading meeting assistants today compare across key criteria, including features and price.

Best for
Supported meeting platforms
Keyword search alerts
Starting price(Billed annually)

Fireflies.ai
Advanced features
Zoom, Microsoft Teams, Google Meet, Webex
No
$10 per user per month

Avoma
Conversation analysis and insights
Bluejeans, Google Meet, GoToMeeting, Highfive,  Lifesize, Microsoft Teams, Zoom, UberConference
Yes
$19 per user per month

tl;dv
UX and product teams
Google Meet, Zoom, Microsoft Teams
No
$18 per user per month

Fathom
Free AI meeting assistant
Zoom, Microsoft Teams, Google Meet
Yes
$15 per user per month

OtterPilot
Interactive chat for meeting insights
Google Meet, Zoom, Microsoft Teams
No
$8.33 per user per month

Sembly
Creating comprehensive meeting summaries
Google Meet, Zoom, Microsoft Teams
No
$10 per user per month

Overall, I picked Fireflies.ai as the top AI meeting notetaker for its action item recognition capability and ease of use. Continue reading to learn more about each tool’s use case, pricing, and key features, or skip ahead to see my scoring logic.

TABLE OF CONTENTS
ToggleBest AI meeting notetaker comparisonFireflies.aiAvomatl;dvFathomOtterPilotSembly4 key features of AI meeting notetaker assistant softwareAI meeting notetaker assistant use casesHow I evaluated and tested AI meeting notetakersFAQsBottom line: The best AI meeting notetaker enhances productivity

Fireflies.ai
Best for advanced features
Overall rating: 4.1/5

Transcription accuracy: 3.5/5
Action item recognition: 5/5
Summarization quality: 3.5/5
Ease of use: 5/5
Pricing: 3.9/5

Fireflies.ai is an AI-powered meeting assistant that helps you transcribe, summarize, record, filter, and analyze virtual meetings and conversations. Like a fly on the wall, Fireflies.ai joins your virtual meeting and captures video and audio recordings along with AI-based notes so you can read, listen to, or share them. This functionality enables recruiters to review hiring interviews or help managers check action items from their meetings.

Visit Fireflies.ai

Product design
With its advanced recording search and filtering feature, you can also find and listen to key points of the call. The conversation intelligence tool lets you track speaker time, sentiment, objections, competitors, and other custom data points you want to monitor and analyze. In setting up and testing this AI application, I liked how it prompted me to set rules for when it attends meetings and how it sends recaps that let me automate who receives the notes to ensure they don’t go to clients unless I specify.
Why I picked Fireflies.ai
I recommend Fireflies.ai if you’re looking for advanced AI meeting features due to its versatility and support for over 69 languages. Beyond simple transcription, this AI meeting assistant produces detailed, actionable summaries and outlines that reduce user time and increase productivity. It also integrates with popular conferencing platforms, calendars, communication tools, and project management platforms, which makes tasks easier to automate and simplify.
Pros and cons

Pros
Cons

Unlimited storage for business users
Priority support limited to Enterprise plan

Can record using the Chrome extension
Free plan doesn’t allow downloads

Pricing

Free: Up to 800 minutes of storage per seat
Pro: $10 per user per month, billed annually; $18 per user per month
Business: $19 per user per month, billed annually; $29 per user per month
Enterprise: $39 per user per month

Features

Integrates with more than 40 third-party tools across 10 categories
Variable meeting audio playback speed
Video screen capture capability
Conversational intelligence
Collaboration capabilities

Avoma
Best for conversation analysis and insights
Overall rating: 4/5

Transcription accuracy: 5/5
Action item recognition: 4/5
Summarization quality: 3.5/5
Ease of use: 3.5/5
Pricing: 2.9/5

Avoma is an end-to-end AI meeting assistant, conversation intelligence, and revenue intelligence tool that helps individuals and teams take notes during online conferences. It allows you to capture, transcribe, analyze, and derive actionable insights from meeting conversations and sales calls. Avoma not only automates transcription, note-taking, and meeting workflows but also provides conversation analytics to improve business communication.

Visit Avoma

Product design
Its powerful conversational intelligence feature sets it apart by helping business leaders and sales professionals glean necessary insights from conversations about what is and isn’t working. For example, you can see which topics the most successful reps are discussing on their calls or create scorecards to objectively score conversations based on your chosen criteria, including the number of questions asked or time spent on a specific topic.
Why I picked Avoma
Avoma goes beyond transcription and notetaking, as it also delivers rich analytics on how conversations take place. As I see it, the main benefit here goes to the sales leaders looking to develop more data-driven sales training plans.
With its AI-driven call scoring, sentiment analysis, and real-time assistance, Avoma helps you close more deals. Yet it can also be useful for managers who want to teach their direct reports how to succeed in internal meetings. 
Pros and cons

Pros
Cons

AI scorecards and autoscoring
Rapid playback speed sometimes misses words

Keyword search alerts
Occasional minor bugs

Pricing

Free: No charge for viewers, listeners, and collaborators 
Startup: $19 per user per month, billed annually; $29 per user per month
Organization: $29 per user per month, billed annually; $39 per user per month 
Enterprise: $39 per user per month
Add-ons: Starts at $19 per user per month

Features

Scheduling capabilities, from access scheduling to group scheduling
Meeting recording
Tool to upload pre-recorded audio or video files
Transcription and AI notes
Conversational AI and automatic scorecard
Integrations with CRM, video conferencing, and dialer tools

tl;dv
Best for UX and product teams
Overall rating: 4/5

Transcription accuracy: 4/5
Action item recognition: 4/5
Summarization quality: 4/5
Ease of use: 4.5/5
Pricing: 3.3/5

tl;dv is an AI meeting assistant that automatically summarizes and takes notes of your meetings. It automates the capture of crucial information, transcription, and summarization in over 30 languages, breaking down barriers for global teams. 
Most notably, it includes a full range of features to help UX and product teams build better products more quickly. For example, it can automatically capture customer feedback and feature requests from sales meetings and send them to the product team.

Visit tl;dv

Product design
tl;dv makes collaborating on product development easier by allowing you to share snippets of product conversations and customer research calls within your team. You can also tailor notes to your team’s needs, whether you’re running user interviews, product reviews, or post-sprint reflections. Its AI keyword and topic identification tool also helps you analyze customer calls to gain insight into their specific wants, letting you create feedback-driven products.
Why I picked tl;dv
I recommend tl;dv for UX and product teams looking for an AI-powered meeting assistant that aggregates user feedback effortlessly. I like how the platform automatically compiles user pain points, highlights user requests, and identifies usability issues from your online meetings. You can also spot trends instantly, helping product teams determine recurring themes, bugs, and new feature opportunities without going through hours of recordings.
Pros and cons

Pros
Cons

More than 30 languages supported
No free trial for Pro plan

Generous free plan
Limited features compared to other tools

Pricing

Free: No cost for small teams and individuals
Pro: $18 per user per month, billed annually; $29 per user per month
Business: $39 per user per month, billed annually; $65 per user per month
Enterprise: Custom quotes

Features

Transcribe and summarize in more than 20 languages
Spot trends in customer conversations
Capture customer feedback and feature requests
Combine clips into reels
Embed recordings and clips to WordPress and Notion
Automatic speaker recognition

Fathom
Best free AI meeting notetaker assistant
Overall rating: 3.9/5

Transcription accuracy: 3.5/5
Action item recognition: 4/5
Summarization quality: 4/5
Ease of use: 4/5
Pricing: 4.4/5

Fathom is a free AI meeting notetaking tool that can record, transcribe, highlight, and summarize your meetings with no usage limitations. It works with Zoom, Microsoft Teams, and Google Meet, and integrates with tools like HubSpot, Salesforce, and Zapier to enable the automatic transfer of meeting notes to these systems.
Although the free plan should suffice for most users, the company offers a Fathom Premium plan and team additions that can perform advanced AI summaries and AI-triggered actions. You can try Fathom Premium for free for 30 days.

Visit Fathom

Product design
I liked the clean user interface and found the meeting summaries to be accurate and concise. What surprised me most about Fathom’s AI note-taking capabilities was how quickly it generated a summary with time stamps from the video call. In the demo, the summary outline was ready in less than 30 seconds. Action items are also automatically captured and saved on the sidebar, making it hard to forget them.
Why I picked Fathom
Unlike competitors, Fathom provides unlimited recording and transcription even on its free tier, making it an ideal choice for users and teams on a budget. I’m also impressed with how simple and intuitive its user interface is, only requiring very minimal setup and letting you highlight and annotate during meetings easily. Fathom also automatically syncs notes and tasks to CRMs and other tools, which saves a significant amount of time on manual data entry.
Pros and cons

Pros
Cons

Generous free plan with no usage limits
Zoom integration could be improved

Meeting summaries within 30 seconds
No option to upload a recorded meeting

Pricing

Free: Ideal for personal use
Premium: $15 per user per month, billed annually; $19 per user per month
Team Standard: $19 per user per month, billed annually; $29 per user per month
Team Pro: $29 per user per month, billed annually; $39 per user per month

Features

CRM sync (HubSpot, Salesforce, and Close)
Okta SSO/SCIM integration
Searchable repository for calls
Unified view of all conversations with customers
Keyword alerts

OtterPilot
Best for interacting with meeting content
Overall rating: 3.6/5

Transcription accuracy: 3/5
Action item recognition: 3.5/5
Summarization quality: 3.5/5
Ease of use: 4.5/5
Pricing: 3.9/5

OtterPilot by Otter.ai is an AI-powered meeting notetaker assistant that provides transcription and collaboration features. It integrates with popular tools and automatically joins your Zoom, Microsoft Teams, and Google Meet meetings when you connect it to your Google or Outlook calendars. The platform also allows you to create smart voice notes that combine audio, speaker identification, inline photos, and key phrases, enabling easy sharing and collaboration.

Visit OtterPilot

Product design
OtterPilot is capable of transcribing both in-person and virtual meetings. It can be used for various purposes including transcribing interviews, meetings, lectures, and podcasts, and works for audio and video files, as well as YouTube. To save you time, the tool will also provide AI-powered summaries of the transcription, condensing as much as an hour of conversation into a 30-second brief.
Why I picked OtterPilot
OtterPilot is best for enabling you to interact with meeting content through a chat interface, allowing you to ask questions and get answers about discussions, decisions, and action items. In exploring the free version, I found the in-app AI chatbot helpful. It could summarize calls from last week, tell me the status of a deal, and even help me prepare for a meeting. I also found the user interface to be self-explanatory and the platform easy to navigate.
Pros and Cons

Pros
Cons

Exportable audio, text, and captions
Sales tool only available to enterprise users

Supports mp3, txt, pdf, docx, srt, and bulk export
Limited language support

Pricing

Basic: Up to 300 monthly transcription minutes
Pro: $8.33 per user per month, billed annually; $16.99 per user per month
Business: $20 per user per month, billed annually; $30 per user per month
Enterprise: Quote available upon request

Features

Automatic transcription
Automatic sync of audio/video files from Dropbox
Recording and playback capabilities
AES-256 encryption for real-time content
Search and keyword analysis
Auto-sends meeting summaries to attendees

Sembly
Best for creating comprehensive meeting summaries and minutes
Overall rating: 3.5/5

Transcription accuracy: 3/5
Action item recognition: 3.5/5
Summarization quality: 3/5
Ease of use: 4.5/5
Pricing: 3.9/5

Sembly is an end-to-end meeting assistant that transcribes, takes notes, and generates insights for your professional meetings. This platform helps with your scheduling because it syncs with your Outlook or Google calendar, and you can permit it to automatically join all of your calls without downloading or installing any software. I found this automatic record feature of Sembly to be very helpful, as it saves users significant amount of time.

Visit Sembly

Product design
Sembly identifies key items in the discussion, such as actions, decisions, issues, risks, events, or requirements, and summarizes them into a neat paragraph at the top of the notes. This feature helps you get the gist of what was said and decide without reading through the entire text. It also allows you to generate deliverables like sales proposals and project plans based on the meeting content, which you can export to Word or PDF. 
Why I picked Sembly
I chose Sembly as the top option for users who want to transform meetings into comprehensive, actionable, and shareable summaries and minutes. I like how Sembly’s notes aren’t just basic summaries but are detailed and structured documents that capture key aspects of online meetings, from decisions to action items.
Pros and cons

Pros
Cons

Offers meeting notes with AI summary
Professional plan limited to one member

Supports over 40 languages
Some recordings available only to Team and Enterprise plans

Pricing

Personal: Four-hour record limit and a one-hour monthly upload limit per user
Professional: $10 per month for one user, billed annually; $15 per user per month
Team: $20 per user per month, billed annually, or $29 per user per month
Enterprise: Custom quotes

Features

Integrates with task management tools such as HubSpot and Zapier
Works with Zoom and other meeting apps
Record and transcribe capabilities
In-depth meeting notes
Voice identification capability

4 key features of AI meeting notetaker assistant software
While AI-powered meeting assistants vary in how they implement various features, the key features across most tools include meeting notes, action item tracking, integration with third-party services, and intelligent meeting search.
Meeting notes and transcript
Meeting notes are a core component of AI meeting notetaking assistant software, as these tools help you remember important details from your meetings and any action items that you or other team members need to complete before the next meeting. The transcription feature helps you capture every word spoken and creates a searchable record to refer to later.
Action item tracking
AI meeting assistants can track action items assigned during meetings and remind participants to complete them. Some software may even integrate with project management tools or task trackers to streamline this process. For example, Sembly and MeetGeek integrate with task and project management tools.
Integration with third-party services
Integration with third-party apps is an important feature to consider when selecting an AI meeting notetaking assistant. Syncing your AI meeting assistant tool with Calendar apps like Google and Outlook and video conferencing software like Zoom, Google Meet, and Microsoft Teams allows it to join your meetings and automatically take notes. Just be aware that not all AI meeting assistants integrate with all video conferencing tools. You always need to verify that your selected tool can connect with your company’s existing software and tools.
Intelligent meeting search
AI-powered intelligent meeting tools allow you to use keywords to search through your AI meeting assistant’s past meeting notes, documents, and recordings to retrieve relevant information, which eliminates the need for manual searching.
AI meeting notetaker assistant use cases
AI meeting assistants support organizations and people in documenting and streamlining group talks by summarizing key points, recording action items, and ensuring that important information is readily available. These technologies have a wide range of practical applications, such as automating administrative work and enhancing communication.
Business use cases

Sending real-time meeting minutes: AI meeting assistants can transcribe and summarize talks in real time, allowing team members to obtain meeting minutes right after the session. This ensures that nothing is forgotten and that all stakeholders, even those unable to attend, are on the same page.
Capturing real-time lectures: AI systems can capture significant points during training sessions, webinars, and corporate presentations, creating a detailed record for attendees to study later. This enhances knowledge retention and facilitates onboarding or staff development initiatives.
Summarizing meeting materials and notetaking: AI assistants can reduce lengthy conversations into concise overviews highlighting the essential points, decisions, and next steps. This saves time when manually checking recordings or written notes.
Creating and monitoring action items: AI can identify and assign tasks or assignments agreed upon during the discussion, including deadlines and reminders to guarantee responsibility. This streamlines project management and helps teams stay on target.
Organizing meeting notes and research: Meeting assistants can organize notes by subject or agenda, and link them to pertinent papers or past talks. This establishes a consolidated knowledge repository, making it easy to find specific information when needed.
Tracking meeting progress: By analyzing recurring meetings, AI can track long-term project progress, identifying accomplished tasks and remaining issues. This encourages transparency and allows leaders to evaluate the success of talks over time.

Personal use cases

Creating data visualizations: AI programs can convert spoken words or audio recordings into flowcharts, idea diagrams, and mind maps. This improves knowledge by visualizing concepts, encouraging creative inquiry, and allowing for collaborative brainstorming from many viewpoints.
Repurposing content: Meeting insights can be repackaged for various uses, including blog entries, social media updates, and presentations, letting you make the most of the material shared in meetings for entertainment, education, or archive purposes.
Analyzing sentiments: AI assistants can judge the tone and mood of communication by allowing users to better understand team morale or emotional dynamics during meetings. This is especially effective for increasing communication and proactive conflict resolution.
Converting handwriting into digital text: AI systems can digitize and organize handwritten notes collected during meetings, making them easier to edit, share, and save, and removing the need for human transcription.
Personalizing content and learning recommendations: Based on meeting conversations, AI can offer personalized resources or action plans, such as articles, videos, or training courses that are specific to your interests or roles.
AI-powered summaries and categorization: AI can generate summaries and organize them by theme or priority, allowing you to easily return to certain topics while ensuring that important information is readily available for future use.

How I evaluated and tested AI meeting notetakers
To determine the best AI meeting notetakers, I evaluated each tool across five key categories: transcription accuracy, action item recognition, summarization quality, ease of use, and cost. From there, I divided each category into weighted subcriteria and assigned an overall score out of five to determine the winner for each category.
To thoroughly test the AI meeting notetaker platform, I signed up for a free plan or subscribed to a paid plan to use each tool. I also evaluated them by conducting in-depth research, including reading customer reviews, analyzing case studies and testimonials, and studying website and product documentation.

Transcription accuracy (30 percent): To measure the scores for this category, I assessed each tool’s ability to accurately distinguish between multiple speakers and ensure that transcripts closely match the actual spoken content. 

Criteria winner: Avoma

Action item recognition (20 percent): For this category, I looked into how each AI notetaker identifies and extracts action items, tasks, and decisions from meeting content with precision. I also gauged if the platform has a contextual understanding of different cues to differentiate action items from general discussions.

Criteria winners: Fireflies.ai

Summarization quality (20 percent): I checked how each tool summarizes lengthy meetings into clear, actionable highlights without losing the overall context. I also considered how it breaks down content into sections for easy topic organization. 

Criteria winners: Fathom and tl;dv

Ease of use (15 percent): For ease of use, I observed how simple it is to set up the tool, connect with meeting platforms, and navigate the features. I also considered how clean and user-friendly the interface is, especially for those with no prior experience.

Criteria winners: Fireflies.ai

Cost (15 percent): I considered each tool’s affordability in terms of its starting price and whether it offers a free forever plan or a free trial.

Criteria winners: Fathom
FAQs

How do I choose the right AI meeting assistant tool for my business?
The best AI meeting assistant for your business depends on your needs and preferences —  there is no one-size-fits-all AI meeting app. To choose the right AI meeting assistant for your business, consider the following:
Organization size: The size of your organization and the number of employees using the AI meeting assistant will determine your needs. A large team, of course, typically requires the enterprise plan, which offers several advantages.
Company needs: There may be specific pain points and challenges you hope to address with an AI meeting assistant. Do you need mainly transcription, or are you looking for an array of advanced tools?
Budget: Some meeting assistant tools may be more affordable than others, while some may offer more advanced features but come at a higher cost.
Integration with existing tools: Can it connect with your current tech stack? That is, can it connect with all the elements of your tech stack, or just a few? 
Features: Look for features that are beneficial to your organization and worth the cost that the AI meeting tool charges. What upgrades is the vendor planning?

What is the best AI meeting notetaker?
The best meeting notetaker depends on your team’s current budget priorities. If, for instance, you need a free AI meeting assistant with basic notetaking abilities, you can’t go wrong with Fathom.

Is there an AI to take notes on team meetings?
AI meeting assistants like Sembly can take notes on team meetings, record them, transcribe them, and even provide AI summaries and outlines of the conversation.

Can AI transcribe a meeting?
AI meeting assistants and notetaking apps like Avoma can connect with your meeting app and transcribe your voice and video meetings into text that is searchable and exportable to a variety of platforms.

Is there a free AI to take notes during meetings?
Fathom offers a generous free AI notetaking assistant that will take notes for you during your meetings. Most other AI meeting assistants also offer free plans with basic notetaking abilities.

What are the different types of AI meeting assistants?
The majority of AI meeting assistants are primarily note-taking apps that automatically transcribe and summarize meetings, but there are also AI meeting assistants that are conversational intelligence tools, which not only transcribe but also analyze the conversations to identify trends, issues, and best practices.

Bottom line: The best AI meeting notetaker enhances productivity
The best AI meeting assistant tools enhance productivity and efficiency in meetings. However, be aware that these platforms vary considerably from app to app. Though it may look like they offer the same value proposition and capabilities on the surface, accuracy can vary greatly between different providers. All the tools I reviewed offer free plans, which is a good starting point. Sign up for a free plan and use it to get a feel for whether the tool will meet your needs.
Read our guide to AI sales tools for a deeper understanding of the software being used by the sales and marketing teams at leading companies.
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